Cost Optimization Operating System · AI-first · asset-light

Savings that survive an audit.

COSTKILLS turns cost opportunities into actions, measures what was really saved, computes the economic rights, invoices, follows the cash and protects the savings over time. Nothing skips a step because an amount looks obvious.

Open the workspace Walk the chain

Figures appear here once the first saving is verified. Nothing is estimated.

Commercial Won ≠ Contractually Ready ≠ Operationally Active ≠ Analysis Ready Understanding ≠ Identity ≠ Compatibility ≠ Comparability Recommendation ≠ Client Decision ≠ Approval ≠ Execution Signed ≠ Effective · Agreement ≠ Implementation Saving ≠ Fee Base ≠ Fee Entitlement ≠ Invoice ≠ Cash ≠ Distribution Commercial Won ≠ Contractually Ready ≠ Operationally Active ≠ Analysis Ready Understanding ≠ Identity ≠ Compatibility ≠ Comparability Recommendation ≠ Client Decision ≠ Approval ≠ Execution Signed ≠ Effective · Agreement ≠ Implementation Saving ≠ Fee Base ≠ Fee Entitlement ≠ Invoice ≠ Cash ≠ Distribution

One chain, no shortcuts

Sixteen steps. Every one leaves a trace.

01 M45

Activation

Odoo handover → entity & site resolution → mandate → engagement. Commercial Won is not Operationally Active.

02 M50

Evidence / Data

Upload, classify, extract, keep provenance. Unknown and Conflicting are real values.

03 M1–M3

Audit

P&L, ledger and invoices become a cost tree: categories, suppliers, reconciliation, gaps.

04 M7–M8

Opportunity

Identified, then qualified on evidence. No cost line, no qualification.

05 M9–M11

Execution Route

RFQ, incumbent negotiation, contract review or claim. Not yet determined is allowed.

06 M12

Recommendation

Versioned, explainable, ranked on normalised client cost. Commissions structurally excluded.

07 M40

Client Decision

On an exact version, by an authorised person, under an effective mandate covering the category.

08 M20

Implementation

Approved scope vs actual scope. Signed is not effective; effective is not live; live is not validated.

09 M13

Verified Result

Baseline, counterfactual, actual, attribution. Expected is not verified; verified is not billable.

10 M14

Fee Base

Computed from the billable saving and the mandate terms, versioned.

11 M14

Entitlement

The economic right, distinct from the saving itself.

12 M14

Invoice

Proves neither cash nor payout.

13 M14

Cash

Received, then explicitly allocated. Returned cash is a business event.

14 M14

Allocation

Cash to invoice, by a named person, at a time.

15 M37

Agent Economics

No qualified and allocated cash, no payable distribution.

16 P2

Monitoring

Price drift, invoice mismatch, leakage: protect the saving and find the next one.

Truths that do not collapse

A generic status field is where money leaks.

Every distinction below has an economic or control reason. Each is a separate object with its own owner, version and history — never a value in a dropdown.

  1. Commercial Won ≠ Contractually Ready ≠ Operationally Active ≠ Analysis Ready
  2. Understanding ≠ Identity ≠ Compatibility ≠ Comparability
  3. Recommendation ≠ Client Decision ≠ Approval ≠ Execution
  4. Signed ≠ Effective ≠ Agreement ≠ Implementation
  5. Expected Saving ≠ Verified Saving ≠ Billable Saving
  6. Saving ≠ Fee Base ≠ Fee Entitlement ≠ Invoice ≠ Cash ≠ Distribution
  7. Supplier Entitlement ≠ Supplier Cash
  8. Permission ≠ Operational Readiness
  9. Correction ≠ Supersession
  10. Stale ≠ Invalid

Who owns what

Three systems. One truth per domain. Zero collisions.

Commercial

Odoo

Leads, prospects, opportunities and commercial stage stay in the CRM. COSTKILLS shows the synchronised context and never rebuilds a second CRM.

External intelligence

INTQO

Companies, decision makers, prospects and the supplier universe. Operational supplier qualification is not owned here.

Cost optimisation

COSTKILLS

Activation, dossiers, documents, audit, sourcing, RFQ, negotiation, decision, contracts, implementation, savings, claims, commissions and monitoring.

Fifty engines, seven families

Not fifty apps. Fifty responsibilities that cooperate.

Built as vertical slices with a demonstrable business outcome, never one engine after another.

M1–M8

Audit & Cost Intelligence

Costs, data quality, benchmarks, opportunities.

M9–M12

Supplier · Market · RFQ · Negotiation

Alternatives, qualification, competition, recommendation.

M13–M18

Savings & Money

Value, invoicing, cash control, supplier economics.

M19–M22

Contract · Implementation · QA

Commit, execute, control, risk and fraud.

M23–M27

AI · Knowledge · Actions

Agents, AI cost, memory, next-best-action, comms.

M28–M37

Governance · Scale

Security, compliance, i18n, management, observability.

M38–M50

Core semantic backbone

Identity, sync, mandate, matching, normalisation, evidence.

Cannot fail

M13 M14 M18 M28 M35 M38 M40 M43 M44 M48 M49 M50

Minimum controls exist before any production use.

The Belgian pilot

An MVP is not a set of screens. It is a repeatable money loop.

Six heterogeneous dossiers rather than one perfect case: a clean one, a dirty-data one, a multi-site one, a sourcing one, a correction / reversal one and a claim. The goal is a process that repeats without permanent technical babysitting.

  • Clean dossier — the happy path, end to end
  • Dirty data — duplicates, conflicting lines, unknown applicability
  • Multi-site, multi-entity — one mandate, several sites
  • Sourcing — RFQ with a late bid and a non-comparable offer
  • Correction and reversal — after invoicing
  • Claim — recovery on an existing contract
L0

Structural

Objects, ownership, rules and minimum trace exist.

L1

Operational

Humans execute safely, governed manual fallback included.

L2

Automated production

Automation, recovery, exceptions and gates fit an explicit scope.

L3

Scaled intelligence

Adaptive AI, portfolio optimisation, mass governance proven.

≠

Build little scope. Build it end to end, with integrity.

Prove a repeatable money loop. Only then widen categories, automate further, activate network effects and replicate by country.

Open the workspace